3 Squares a Day

CASE STUDY

A client needed a painting rollout completed on 90 locations in 30 days. 

Scope

The scope of work needed to execute the project included:

1. Paint 90 gas stations across two states.
2. Work needs to be completed in 30 days and needs to start the 1st of the month. 
3. Each location has a list of certain items to be completed with a priority level of order associated with each. 
4. Each store has a pre-determined budget.
5. If for any reason cost may exceed the pre-determined budget, the client must be contacted to review and approve the new costs.
6. Specific client approved paint and color scheme must be followed. 
7. Supply the client with detailed updates including photos to ensure compliance. 

Challenges

The constraints of the project include:

1. Organizing and scheduling crews for 90 stores in the 30 day timeframe.
2. Ordering the proper materials within a 3 day turnaround.
3. Educating all crews on the scope of work and properly equipping all crews with correct paints.
4. Weather contingency plans must be determined.

Solution

When a project has such a restrictive time schedule, thorough planning is crucial.  The tendency to immediately jump into execution can actually be a project’s downfall.  Instead, by having a calculated outline and specific plans to deal with inclement weather, we were able to complete the entire painting project within the specified timeframe. 

Our solution to this project included:

1. All projects are entered on a master calendar so that the appropriate crew members and supervisors can be dispatched.
2. Suppliers are contacted to order the necessary paint specs.
3. Time is set aside for all crew members to educate and brief the team on the scope of work and to explain the procedures for paperwork and updates to client.
4. Back up crews are organized and put on stand-by in the event of inclement weather.
5. Crews are in constant communication with an office based contact so that budget is tracked.    If a particular store is nearing the “do not exceed amount” the Home Office support contacts the client to explain the necessary cost.  
6. Each crew is provided a digital camera in supply the client with updates and a visual progress report.  

Summary

Resicom is a thinking company that is committed to developing effective project planning before beginning a single step of execution.  By taking time to formulate our strategy and creating contingency plans, Resicom can guarantee a project’s overall success, an also minimize wasteful and excess spending.